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Available Job Opportunities

Company: Heldenfels Enterprises, Inc.
Location: San Marcos, TX
Job Title: Preconstruction Administrative Assistant
Class: Full time, Non-exempt
Working Hours: M-F, 8a-5p
Compensation: $17.00 to $19.00/hour; Competitive benefits!

Heldenfels Enterprises, Inc. is searching for a well-qualified Administrative Assistant to assist our business development (BD) team with daily functions such as job bid research and proposals! In addition, in this role you will also support our CEO with administrative tasks such as booking travel, calendar scheduling, meeting coordination and other duties as assigned.

  • Conduct regular market and project research, keeping a keen eye on relevant jobs for bid
  • Prepare job bids and proposals as directed
  • Monthly Highway Letting coordination & bid submittals for the estimating team
  • Maintaining job files and records
  • Other administrative support tasks as assigned/required
  • Act as a liaison between CEO and employees/customers
  • Administrative duties as assigned, including maintaining CEO's calendar, drafting correspondence, booking travel accommodations for CEO, family, HEI employees and guests, preparing monthly expense reports for CEO
  • Order all office supplies
  • Act as the main point of contact between employees/ company & off-site IT and effectively manage help desk tickets
  • Coordinate all corporate Meetings & events
  • Organize all meeting materials for corporate meetings & events
  • Other administrative support tasks as assigned/required
Qualifications: This position can be fast paced, with multiple tasks needing to be handled simultaneously. Therefore, a high attention to detail and the need to effectively prioritize are of the upmost importance.
  • 3 years minimum experience supporting C-Level executives in the construction/manufacturing industry
  • Must be able to ACCURATELY prioritize & multi-task
  • Excellent written & verbal communication skills
  • Excellent organizational skills
  • Extremely HIGH attention to detail
  • Ability to read & understand blue-prints and project schematics
  • Proficient in Microsoft Word, Excel and Power Point
  • Accurate typing skills
  • Bilingual a plus (but not required)
  • Ability to work and stay calm under pressure
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We are an equal opportunity employer, dedicated to a policy of non-discrimination based on race, religion, sex, color, age, national origin or disability, and of providing reasonable accommodation for otherwise qualified individuals with disabilities.




Somos un empleador de igualdad de oportunidades, dedicado a una política de no discriminación por motivos de raza, religión, sexo, color, edad, origen nacional o discapacidad, y de proporcionar ajustes razonables para las personas con discapacidades que califique.